Track time from Time tracking entries

Tracking time

Time tracking is only possible for today’s date. On all other dates the Start button will be disabled.
In the Time tracking entries you can start tracking time without specifying a project or task, but we recommend adding a description. This feature is especially helpful when you don’t have a defined task, as it allows you to track the services you’re providing.

If you’ve been tracking your time for the purpose of reporting and invoicing, you can select the entries and transfer them to the timesheet for the corresponding period.

Watch our short demo how to track time in Pryme Time.

To start time tracking

1. Click on the Time tracking entries icon in the Role center.
2. Fill in the fields if it is needed.
   • In Pryme Time for PGS, no fields are mandatory to start tracking time, but we recommend adding a Description.
   • In Pryme Time, you must select a Time sheet line type before you can start tracking. No other fields are mandatory to, but we recommend adding a Description.
3. Clicking on the Start button or manually entering Start time will start tracking.

To stop time tracking

1. Click on the Time tracking entries icon in the Role center.
2. Click on the Stop icon or fill End time.
3. Update the entry with any modifications that may be needed.

To view details of starting and stopping time

Every time the timer is stopped a detailed time tracking entry is created. This makes it possible to track actual time spent on working on the task, without all breaks in between. By clicking on the value in the tracked column list of detailed time tracking entries associated with the entry will be opened. On the detailed time tracking entries it’s possible to change the description, and the start/ending time. It is also possible to delete a line. Changes in start or ending time and deletion of a detailed entries will affect the time tracking entry accordingly.

Be aware if there is only one detailed time tracking for the time tracking entry, changing the description on one of them will update the other. If there are multiple details with the same description, and you update the time tracking entry then all detailed time tracking will be updated.

Features in the Time tracking entries

Sync calendar appointments

It is possible to convert the Outlook calendar appointments into time tracking entries. The function searches for appointments that meet the specified filters on the request page. When running the action again, it will synchronize previously imported appointments that meet the specified filters. The synchronization will update the date, start and end time, while preserving the original description. When creating the time tracking entries, the app recognizes recurring appointments and pre-fills details based on previous entries in the same series.

1. Click on the Time tracking entries icon in the Role center.
2. Choose the Period type and Date filter at the top of the page to specify the timeframe for the import process.
3. Choose the Sync Calendar appointments from Outlook action.

Watch our short demo how to sync calendar appointments in Pryme Time (starts at 2:47).

Import emails

1. Click on the Time tracking entries icon in the Role center.
2. Choose the Period type and Date filter at the top of the page to specify the timeframe for the import process.
3. Choose Action -> Import sent/receive email

Import Teams Calls

1. Click on the Time tracking entries icon in the Role center.
2. Choose the Period type and Date filter at the top of the page to specify the timeframe for the import process.
3. Choose Action -> Import Teams call

Complete time sheet with Copilot

Use Copilot to automatically complete your time sheet from Outlook Calendar events and Teams calls. Copilot analyses your calendar and meetings to suggest time entries. Review the proposals and accept the ones that match your actual work.

1. Click on the Time tracking entries icon in the Role center.
2. Click on the Copilot icon and select Complete time sheet

Improve descriptions with Copilot

Use Copilot to improve descriptions for your time tracking entries. Select entries and Copilot will suggest better, more detailed descriptions based on the context of your work. Review and accept the proposals you want to use.

1. Click on the Time tracking entries icon in the Role center.
2. Click on the Copilot icon and select Improve descriptions

You can read more about this functionaltity here.

Factbox

Time tracking totals

When looking at a period of time tracking it can be hard to see what all the entries sum up to and how that aligns with the expected working time.

The Time tracking totals factbox shows summary information about the period in view:

• Total tracked - the total time tracked for the period.
• Total tracked (rounded) - the total time tracked for the period rounded according to the rounding rules.
• Tracked on time sheet - the total time tracked for the period for entries connected to a time entry on the timesheet.
• Tracked not on time entries - the total time tracked for the period for entries not connected to a time entry on the timesheet.
• Time sheet entries - the total quantity on time entries for the period, including timesheet entries created manually.
• Norm time - the number of hours of expected work for the period.