Track time from Time tracking entries

Learn how to track time in Time tracking entries, including the option to start without specifying project or task, and transfer selected entries to timesheets for reporting and invoicing.

5 minute read

In the time tracking entries you can start tracking time without specifying the Project or Task. This feature is especially helpful when you don’t have a defined task, as it allows you to track the services you’re providing.

If you’ve been tracking your time for the purpose of reporting and invoicing, you can select the entries and transfer to a timesheet for the corresponding period.

To start time tracking

Choose 🔎 icon, enter Time tracking entries, and then choose the related link.
Fill in the fields if it is needed.
Clicking on the Start button or manually entering Start time will start tracking.

If you don’t know the specific details, such as the project or task number, it’s recommended to enter a description of what you’re tracking. This will help you keep track of your work and ensure that you’re accurately reporting your time.

Note

The timer can only be started for entries with the current date. If you select a date other than today, the start/stop button will be disabled.

To stop time tracking

Choose the 🔎 icon, enter Time tracking entries , and then choose the related link.
Fill in the fields if it is needed.
Click on the Stop button or fill End time.
Update the entry with any modifications that may be needed.

If the tracking is not stoped the correct time, it’s always possible to add or change the stop time manually.

To view details of starting and stopping time

For each time the timer is stopped a detailed time tracking entry is created. This makes it possible to track actual time spent on working on the task, without all breaks in between. By clicking on the value in the tracked column list of detailed time tracking entries associated with the entry will be opened. On the detailed time tracking entries it’s possible to change the description, and the start/ending time. It is also possible to delete a line. Changes in start or ending time and deletion of a detailed entries will affect the time tracking entry accordingly.

Be aware if there is only one detailed time tracking for the time tracking entry, changing the description on one of them will update the other. If there are multiple details with the same description, and you update the time tracking entry then all detailed time tracking will be updated.

Note

The column tracked on the time tracking entries shows the total number of hours spent on a task, as recorded in the tracked column of the detailed time tracking entries. This total does not include breaks taken during the work period.

Tracking time in BC mobile

Users can start and stop timers directly from their Progressus Role Centers with just a tap. Clear indicators show when timers are active, and users can easily stop multiple timers if needed.

Sync calendar appointments

It is possible to convert the Outlook calendar appointments into time tracking entries. The function searches for appointments that meet the specified filters on the request page. When running the action again, it will synchronize previously imported appointments that meet the specified filters. The synchronization will update the date, start and end time, while preserving the original description. When creating the time tracking entries, the app recognizes recurring appointments and pre-fills details based on previous entries in the same series.

Choose the 🔎 icon, enter Time tracking entries, and then choose the related link.
Choose the Period type and Date filter at the top of the page to specify the timeframe for the import process.
Choose Action -> Sync Calendar appointments from Outlook.
Choose the import options that determine the presentation (Show As) of appointments in the Outlook calendar.

Watch our short demo how to sync calendar appointments in Pryme Time (starts at 2:47).

Note

Running synchronization for a date filter longer than 50 days is not supported.

Import emails

Choose the 🔎 icon, enter Time tracking entries, and then choose the related link.
Choose the Period type and Date filter at the top of the page to specify the timeframe for the import process.
Choose Action -> Import sent/receive email

Import Teams Calls

Choose the 🔎 icon, enter Time tracking entries, and then choose the related link.
Choose the Period type and Date filter at the top of the page to specify the timeframe for the import process.
Choose Action -> Import Teams call

Complete time sheet with Copilot

Choose 🔎 icon, enter Time tracking calendar, and then choose the related link.
Click on the Copilot icon and select Complete time sheet

Time tracking totals

When looking at a period of time tracking it can be hard to see what all the entries sum up to and how that aligns with the expected working time.

The Time tracking totals factbox shows summary information about the period in view:

Total tracked - the total time tracked for the period.
Total tracked (rounded) - the total time tracked for the period rounded according to the rounding rules.
Tracked on Time sheet - the total time tracked for the period for entries connected to a time entry on the timesheet.
Tracked not on Time sheet - the total time tracked for the period for entries not connected to a time entry on the timesheet.
Time entries - the total quantity on time entries for the period, including timesheet entries created manually.
Norm time - the number of hours of expected work for the period.