Time tracking

• 1: Track time from Time tracking entries
• 2: Track time from timesheet
• 3: Time tracking calendar
• 4: Update timesheet

1 - Track time from Time tracking entries

In the Time tracking entries you can start tracking time without specifying the project or task. This feature is especially helpful when you don’t have a defined task, as it allows you to track the services you’re providing.

If you’ve been tracking your time for the purpose of reporting and invoicing, you can select the entries and transfer to a timesheet for the corresponding period.

Watch our short demo how to track time in prymeTime (starts at 2:09).

To start time tracking

1. Choose 🔎 icon, enter Time tracking entries, and then choose the related link.
2. Fill in the fields if it is needed.
3. Clicking on the Start button or manually entering Start time will start tracking.

To stop time tracking

1. Choose the 🔎 icon, enter Time tracking entries , and then choose the related link.
2. Fill in the fields if it is needed.
3. Click on the Stop button or fill End time.
4. Update the entry with any modifications that may be needed.

To view details of starting and stopping time

After you have stopped the timer, you can see the detailed lines that are associated with the Time tracking entry. This lets you track actual time spent on working on the task, with all breaks in between. For example, at some point, you may have begun working on a task and spent 8 hours on it, during that time took a couple of breaks in between.

On the Detailed Time tracking entries is allowed to adjust Start, Ending time and Description as well, or to delete it.

Be aware if there is only one Detailed Time tracking for the Time Tracking entry, changing the Description on one of them will update both the Time tracking entry and Detailed Time tracking. If there are multiple details with the same Description, and you update the Time tracking entry then all Detailed Time tracking will be updated.

Changes in Start or Ending time and deletion of some of detailed entries will affect the Time tracking entry accordingly.

By clicking on the value in Tracked column, you will be able to see a list of Detailed Time tracking entries associated with the entry.

Tracking time in BC mobile

Users can start and stop timers directly from their Progressus Role Centers with just a tap. Clear indicators show when timers are active, and users can easily stop multiple timers if needed.

Time tracking totals

When looking at a period of time tracking it can be hard to see what all the entries sum up to and how that aligns with the expected working time.

The Time tracking totals factbox shows summary information about the period in view:

• Total tracked - the total time tracked for the period.
• Total tracked (rounded) - the total time tracked for the period rounded according to the rounding rules.
• Tracked on Time entry - the total time tracked for the period for entries connected to a time entry on the timesheet.
• Tracked not on Time entry - the total time tracked for the period for entries not connected to a time entry on the timesheet.
• Time entries - the total quantity on time entries for the period, including timesheet entries created manually.
• Norm time - the number of hours of expected work for the period.

2 - Track time from timesheet

Time tracking is possible to use directly from the timesheet. If you track your time in the timesheet, the Time tracking entries are automatically updated.

You can start and stop tracking for entries, see details of starting and stopping and breaks between them.

To start time tracking

1. Choose the 🔎 icon, enter Timesheets, and then choose the related link.
2. Select a relevant timesheet.
3. Choose the weekday or a date, project number and task number.
4. Click on the Start button.

After starting with tracking time, you can see the details by clicking the number value in the Tracked field.

To stop time tracking

1. Choose the 🔎 icon, enter Timesheets, and then choose the related link.
2. Select a relevant timesheet.
3. Click on the Stop button.

To manage time tracking entries from the timesheet

1. Choose the 🔎 icon, enter Timesheets, and then choose the related link.
2. Select a relevant timesheet.
3. Choose the Time tracking action to open the Time tracking entries

To view details of starting and stopping time

After you have stopped the timer, you can see the detailed lines that are associated with the Time tracking entry. This lets you track actual time spent on working on the task, with all breaks in between. For example, at some point, you may have begun working on a task and spent 8 hours on it, during that time took a couple of breaks in between.

On the Detailed Time tracking entries is allowed to adjust Start, Ending time and Description as well. Be aware of that the Description on the Detailed Time tracking entries is only for archive and if you change them, it will not affect the Time tracking entry. Changes in Start or Ending time will affect the Time tracking entry.

By clicking on the value in Tracked column, you will be able to see a list of Detailed Time tracking entries associated with the entry.

3 - Time tracking calendar

The dynamic calendar view that transforms Time tracking, allowing users to manage, create, and distinguish tasks with drag-and-drop functionality and vibrant, colorful visuals for a more intuitive and organized user experience.

In the calendar view, color boxes represent Detailed Time tracking entries, enabling users to easily identify entries belonging to the same Time tracking entry by sharing identical colors. This visual distinction enhances organization and clarity.

Watch our short demo about the time tracking calendar in prymeTime (starts at 3:13).

To create time tracking

1. Choose 🔎 icon, enter Time tracking calendar, and then choose the related link.
2. Doble click on the empty cell or right-click on the empty cell and then choose option Insert from the menu.
3. Update the Time tracking card with any modifications that may be needed.
4. Click OK button.

Within the calendar view, you can adjust the duration of your Detailed Time tracking entries. Resize with ease, extending or shortening your tasks to better align with your dynamic schedule. Running entries are now clearly distinguished with a red shadow, reducing confusion during manipulation.

For users requiring precise adjustments, the Time scale settings can help. This setting empowers to expand or decrease time periods by increments smaller or bigger than the default, allowing for meticulous control over your schedule.

Working hours representation in the calendar

Working hours representation involves highlighting working hours based on individual norms, rather than a fixed schedule. Days with exceptions to the norm adjust accordingly: no hours when set to zero, and regular hours otherwise. More about setting norm times read here.

Time Entries in the date header

Within the calendar interface, untracked Time entries originating from the timesheet are visibly organized under the corresponding date header. These entries lack associated Time tracking entries and therefore have no start and end time. Users can change this by drag-and-drop functionality to position them precisely within the desired timeframe. Upon relocation, the system seamlessly generates a Time tracking entry for the specific time segment. Consequently, users can effectively commence tracking time for these entries.

Create/Update Time entries

Additionally, you can create and update Time entries in the timesheet directly from the calendar, just as you would in the Time tracking entries page. More about it read here.

Cerate Time Entry Indicators

In the right bottom corner you can see color indicators. Three colors are possible to have: green, yellow and white. The system uses color-coded indicators to reflect the status of time entries: Green 🟢 indicates that a time entry is connected to the time tracking entry and all fields (Date, Project, Task, Work Type, Customer) are matched and updated; Yellow 🟡 indicates that a time entry is connected but there are discrepancies between the fields; and Empty 🔘 indicates that there is no time entry connected to the time tracking entry.

Time Tracking Calendar Integration

Outlook Appointment Integration

The Time Tracking Calendar now features an integrated Outlook appointments column, enhancing your ability to manage schedules efficiently. This addition provides a clear overview of both tracked time entries and Outlook events side by side, making it easier to align tasks and meetings. Appointments from Outlook can be selectively converted into time-tracking entries with just a click, offering flexibility and control. By double-clicking any event, you can seamlessly access details in Outlook, ensuring streamlined scheduling and better time management.

To enable Outlook synchronization

1. Choose 🔎 icon, enter Time tracking calendar, and then choose the related link.
2. In the action menu click Show/Hide Outlook Calendar.

To create Time Tracking Entry of Outlook appointment

1. Choose 🔎 icon, enter Time tracking calendar, and then choose the related link.
2. In the action menu click Show/Hide Outlook Calendar.
3. Click the ‘plus’ icon located in the lower-right corner of the desired Outlook appointment to create a corresponding Time Tracking entry.
4. Alternatively, right-click on the appointment and select Create Time Tracking from the context menu.

Time tracking totals

When looking at a period of time tracking it can be hard to see what all the entries sum up to and how that aligns with the expected working time.

The Time tracking totals factbox shows summary information about the period in view:

• Total tracked - the total time tracked for the period.
• Total tracked (rounded) - the total time tracked for the period rounded according to the rounding rules.
• Tracked on Time entry - the total time tracked for the period for entries connected to a time entry on the timesheet.
• Tracked not on Time entry - the total time tracked for the period for entries not connected to a time entry on the timesheet.
• Time entries - the total quantity on time entries for the period, including timesheet entries created manually.
• Norm time - the number of hours of expected work for the period.

4 - Update timesheet

When you have tracked time or modified an existing entry in the Time tracking entries, your timesheet is not automatically updated. To do this, use the function Create/Update Time entries. You can do this from the timesheet or from the Time tracking entries.

You can transfer entries to the timesheet under the following condition:

• The Time entry created is disabled.
• The Create/Update entry is enabled.

You can update existing entries in the timesheet under the following conditions:

• The Time entry created is enabled.
• The Create/Update entry is enabled (must be checked in manually).
• The corresponding time entry exists in the timesheet.

To Create/Update Time entry from the calendar view

It’s possible to create and update time entries in the timesheet directly from the calendar, just as you would in the Time tracking entries page.

To Create/Update Time entry for single Time tracking entry

1. Choose the 🔎 icon, enter Time tracking calendar, and then choose the related link.
2. Right-click on the tracking box of the Detailed Time tracking entry for which you want to create or update.
3. Choose Create/Update Time Entry action from the context menu.

To Create/Update Time Entry for multiple Time tracking entries

1. Choose the 🔎 icon, enter Time tracking calendar , and then choose the related link.
2. Open tracking boxes of the Detailed Time tracking entries for which you want to create or update.
3. Check Create Time entry option to on.
4. On the action menu of Time tracking calendar, select Create/Update Time entries. It will run action for all Detailed Time tracking entries presented in the current view with checked option Create Time entry.