Sync Outlook calendar appointments
2 minute read
The feature allows you to convert Outlook calendar appointments into Time tracking entries. The function searches for appointments that meet the specified filters on the request page, including current resource and the date filters. Upon running the action again, it will synchronize previously imported appointments that meet the specified filters. The synchronization will update the Date, Start and End time, while preserving the original description.
This can be a useful tool for accurately tracking and reporting your work hours spent in the meetings.
To setup sync of calendar appointments
Note
Before you get started working with the import from Outlook, it’s essential to properly set up Outlook integration in Progressus app. You can read more about it here.Tip
The Norm working hours table establishes the working hours for multi-day or “All Day” meetings. If no working hours are defined or multiple sets are available, the user will be prompted to select or create one.
Meetings that begin or end outside of normal working hours, and span a full day or more than 24 hours will be imported with a new time based on the chosen working hours. If no Norm working hours are chosen, the mentioned types of meetings will be imported with the time they have set in Outlook.
To sync calendar appointments
- Choose the 🔎 icon, enter Time tracking entries, and then choose the related link.
- Choose the Period type and Date filter at the top of the page to specify the timeframe for the import process.
- Choose the Sync Calendar appointments from Outlook action.
- Choose the import options that determine the presentation (Show As) of appointments in the Outlook calendar.
Watch our short demo how to sync calendar appointments in prymeTime (starts at 2:47).