Resource Time Analysis

Insights into resource efficiency, productivity and allocation.

  3 minute read  

Resource Time Analysis refers to the process of examining and evaluating how time is allocated and utilized by various resources within an organization. It involves analyzing the time spent on tasks, activities, or projects by individuals to gain insights into resource efficiency, productivity, and allocation. The goal of resource time analysis is to optimize resource utilization, improve productivity, and make data-driven decisions to better allocate resources for achieving specific goals or objectives.

Resource Time Analysis fetches resource data, filtered by the criteria specified on the page. This data includes hours associated with each resource relative to their capacity. The specific filters used for data retrieval are outlined below, and are divided into list filters and total filters.

List Filters

  1. Resource/Resource Group - specifies the filter on the resource/resource group, the number of the retrieved records is limited only to the specified filters. If empty, all records are retrieved.
  2. Agreement Group - sets a filter to retrieve only the resources belonging to a certain agreement group.
  3. Department - sets a filter to retrieve only the resources belonging to a certain department.
  4. Show Blocked - if selected, both blocked and unblocked resources will be shown

Totals filter

  1. Period Date Filter - specifies a filter on a certain period, within the fiscal year.
  2. Year-to-date Filter (YTD) - specifies the filter until a certain date, within the fiscal year.
  3. Agreement Group Filter - specifies the filter on agreement group on the data such as project ledger entries etc.

Resource Time Analysis

Once the data is retrieved, you can view and drill down on the data for each resource. Some of the most important information that the time analysis shows are:

  • Resource - the resource for which all the below data are for.
  • Exp. Customer Hours Period - shows the expected customer hours for the resource, for the specified period. Resource Expected Achievements needs to be updated first.
  • Actual Customer Hours Period - shows the hours incurred from the resource, for the specified period.
  • Exp. Customer Hours YTD - shows the expected time spent on customer-related projects for the YTD filter.
  • Actual Customer Hours YTD - shows the actual time spent on customer-related projects for the YTD filter.
  • Invoiced Customer Hours Period - shows the invoiced time on customer projects for the period filter.
  • Invoiced Customer Hours YTD - shows the invoiced time on customer projects for the YTD filter.
  • Exp. Internal Hours YTD - shows the YTD expected hours for internal projects.
  • Actual Internal Hours YTD - shows posted time entries on internal projects for YTD filter.
  • Net Change YTD - specifies the calculated Net Change for the YTD filter.