Time tracking calendar

The calendar view makes time tracking visual and interactive. It allows you to manage, create, and organize tasks with drag-and-drop functionality.

The multiple boxes may represent the same time tracking entry, moving them across days individually is not possible to maintain accuracy in reflecting the corresponding time entries. Yet, you can easily drag and drop within the confines of a single day.

Watch our short demo about the time tracking calendar in Pryme Time (starts at 3:13).

About the Time tracking calendar

Outlook Integration

The Time Tracking Calendar integrates with Outlook and Teams, so you can see your appointments and calls alongside your tracked time. You can convert the Outlook appointment or Teams calls into a Time tracking entry with only one click.

• Use the Show/Hide Outlook calendar and Show/Hide Teams Calls to show or hide the columns in the Time tracking calendar.
• Outlook appointments cannot be edited directly in the calendar. You can open the appointment in the calendar by double-clicking.
• After changes, click Refresh to load updated information.
• Once an appointment is converted into a time tracking entry, you can edit it directly in the Time tracking calendar.
• Teams calls cannot be modified from the Time tracking calendar

Normtime

The working hours are highlighted in the calendar, based on individual norms. (Only availagle in Pryme time on PGS)
More about setting norm times read here.

Adjust duration

Within the calendar view, you can adjust the duration of your detailed time tracking entries. Resize with ease, extending or shortening your tasks to better align with your dynamic schedule. Running entries are now clearly distinguished with a red shadow, reducing confusion during manipulation.

Time scale setting

For users requiring precise adjustments, the Time scale settings can help. This setting empowers to expand or decrease time periods by increments smaller or bigger than the default, allowing for meticulous control over your schedule.

Time Entry Indicators

In the right bottom corner you can see color indicators. Three colors are possible to have: green, yellow and white. The system uses color-coded indicators to reflect the status of time entries

• Green 🟢 indicates that a time entry is connected to the time tracking entry and all fields (Date, Project, Task, Work Type, Customer) are matched and updated
• Yellow 🟡 indicates that a time entry is connected but there are discrepancies between the fields;
• Empty 🔘 indicates that there is no time entry connected to the time tracking entry.

Create Time tracking entries

From Outlook appointments or Teams calls

1. Click on the Time tracking calendar icon in the Role center.
2. In the action menu click Show/Hide Outlook Calendar.
3. Click the ‘plus’ icon located in the lower-right corner of the desired Outlook appointment to create a corresponding Time Tracking entry.
4. Alternatively, right-click on the appointment and select Create Time Tracking from the context menu.

Manually

1. Click on the Time tracking calendar icon in the Role center.

2. Double click on the empty cell or right-click on the empty cell and then choose option Insert from the menu.

3. Fill in the details on the Time tracking card

   • In Pryme Time on PGS, no fields are mandatory to start tracking time, but we recommend adding a Description.
   • In Pryme Time, you must select a Time sheet line type. No other fields are mandatory to, but we recommend adding a Description.

4. Click OK button.

From Time Entries in the date header

Within the calendar interface, untracked time entries originating from the timesheet are visibly organized under the corresponding date header. These entries lack associated time tracking entries and therefore have no start and end time. Users can change this by drag-and-drop functionality to position them precisely within the desired timeframe. Upon relocation, the system seamlessly generates a time tracking entry for the specific time segment. Consequently, users can effectively commence tracking time for these entries.

Create/Update Time entries

You can create and update time entries in the timesheet directly from the calendar, just as you would in the time tracking entries page. More about it read here.

Complete Timesheet using Copilot

Copilot can help you fill gaps in your Timetracking calendar. For the period selected in the header, Copilot reviews your Outlook calendar, emails, and Teams meetings, and suggests entries to complete missing time. Entries created by Copilot appear with a multicoloured block, making them easy to identify.

Copilot does not create all time tracking entries from scratch. It only works if you already have entries in Time Tracking Entries.

You’ll find this feature in the AI action group in the upper-left corner.

Time tracking totals

When looking at a period of time tracking it can be hard to see what all the entries sum up to and how that aligns with the expected working time.

The Time tracking totals factbox shows summary information about the period in view:

• Total tracked - the total time tracked for the period.
• Total tracked (rounded) - the total time tracked for the period rounded according to the rounding rules.
• Tracked on time sheet - the total time tracked for the period for entries connected to a time entry on the timesheet.
• Tracked not on time sheet - the total time tracked for the period for entries not connected to a time entry on the timesheet.
• Time sheet entries - the total quantity on time entries for the period, including timesheet entries created manually.
• Norm time - the number of hours of expected work for the period.