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Time can only be tracked on the current date. On all other dates the Start button will not be displayed. You can track time from:
The time tracking entries has a feature that allows you to start tracking time without adding any information about the project or task. This feature doesn’t exist in the timesheet.
Watch our Pryme Time demo for more information.
Tracking time from Role center is available in Pryme Time and in the Mobile app. The Time tracking entries are automatically created and updated when you Start and Stop the tracking.
If you forgot to stop the timer you can change the End time in the Time tracking entries. The timer stops automatically at midnight if it’s still running.
If you want to keep working on the same task later, go to Time Tracking Entries and click Start.
Time tracking is only possible for today’s date. On all other dates the Start button will be disabled.
In the time tracking entries you can start tracking time without specifying the project or task, but we recommend that you add a description. This feature is especially helpful when you don’t have a defined task, as it allows you to track the services you’re providing.
If you’ve been tracking your time for the purpose of reporting and invoicing, you can select the entries and transfer to a timesheet for the corresponding period.
Watch our short demo how to track time in Pryme Time (starts at 2:09).
You can stop the time tracking from the Role center using the Stop icon. If you have multiple timers running, you’ll get a list. Pick the one you want to stop.
For each time the timer is stopped a detailed time tracking entry is created. This makes it possible to track actual time spent on working on the task, without all breaks in between. By clicking on the value in the tracked column list of detailed time tracking entries associated with the entry will be opened. On the detailed time tracking entries it’s possible to change the description, and the start/ending time. It is also possible to delete a line. Changes in start or ending time and deletion of a detailed entries will affect the time tracking entry accordingly.
Be aware if there is only one detailed time tracking for the time tracking entry, changing the description on one of them will update the other. If there are multiple details with the same description, and you update the time tracking entry then all detailed time tracking will be updated.
Users can start and stop timers directly from their Progressus Role Centers with just a tap. Clear indicators show when timers are active, and users can easily stop multiple timers if needed.
It is possible to convert the Outlook calendar appointments into time tracking entries. The function searches for appointments that meet the specified filters on the request page. When running the action again, it will synchronize previously imported appointments that meet the specified filters. The synchronization will update the date, start and end time, while preserving the original description. When creating the time tracking entries, the app recognizes recurring appointments and pre-fills details based on previous entries in the same series.
Watch our short demo how to sync calendar appointments in Pryme Time (starts at 2:47).
Use Copilot to automatically complete your time sheet from Outlook Calendar events and Teams calls. Copilot analyses your calendar and meetings to suggest time entries. Review the proposals and accept the ones that match your actual work.
Use Copilot to improve descriptions for your time tracking entries. Select entries and Copilot will suggest better, more detailed descriptions based on the context of your work. Review and accept the proposals you want to use.
You can read more about this functionaltity here.
When looking at a period of time tracking it can be hard to see what all the entries sum up to and how that aligns with the expected working time.
The Time tracking totals factbox shows summary information about the period in view:
Only available in Pryme Time on PGS
It is possible to Track time directly on the timesheet. When you track your time in the timesheet, the time tracking entries are automatically updated.
You can start and stop tracking for entries, see details of starting and stopping and breaks between them. You can keep track of multiple tasks simultaneously. Watch our Pryme Time demo for more information.
After starting with tracking time, you can see the details by clicking the number value in the tracked field.
After you have stopped the timer, you can see the detailed lines that are associated with the time tracking entry. This lets you track actual time spent on working on the task, with all breaks in between. For example, at some point, you may have begun working on a task and spent 8 hours on it, during that time took a couple of breaks in between.
On the detailed time tracking entries it’ss allowed to adjust start/ending time and description. Be aware of that the description on the Detailed time tracking entries is only for archive and if you change them, it will not affect the time tracking entry. Changes in start or ending time will affect the time tracking entry.
By clicking on the value in tracked column, you will be able to see a list of detailed Time tracking entries associated with the entry.
The calendar view makes time tracking visual and interactive. It allows you to manage, create, and organize tasks with drag-and-drop functionality.
The multiple boxes may represent the same time tracking entry, moving them across days individually is not possible to maintain accuracy in reflecting the corresponding time entries. Yet, you can easily drag and drop within the confines of a single day.
Watch our short demo about the time tracking calendar in Pryme Time (starts at 3:13).
The Time Tracking Calendar integrates with Outlook and Teams, so you can see your appointments and calls alongside your tracked time. You can convert the Outlook appointment or Teams calls into a Time tracking entry with only one click.
The working hours are highlighted in the calendar, based on individual norms. (Only availagle in Pryme time on PGS)
More about setting norm times read here.
Within the calendar view, you can adjust the duration of your detailed time tracking entries. Resize with ease, extending or shortening your tasks to better align with your dynamic schedule. Running entries are now clearly distinguished with a red shadow, reducing confusion during manipulation.
For users requiring precise adjustments, the Time scale settings can help. This setting empowers to expand or decrease time periods by increments smaller or bigger than the default, allowing for meticulous control over your schedule.
In the right bottom corner you can see color indicators. Three colors are possible to have: green, yellow and white. The system uses color-coded indicators to reflect the status of time entries
Click on the Time tracking calendar icon in the Role center.
Double click on the empty cell or right-click on the empty cell and then choose option Insert from the menu.
Fill in the details on the Time tracking card
Click OK button.
Within the calendar interface, untracked time entries originating from the timesheet are visibly organized under the corresponding date header. These entries lack associated time tracking entries and therefore have no start and end time. Users can change this by drag-and-drop functionality to position them precisely within the desired timeframe. Upon relocation, the system seamlessly generates a time tracking entry for the specific time segment. Consequently, users can effectively commence tracking time for these entries.
You can create and update time entries in the timesheet directly from the calendar, just as you would in the time tracking entries page. More about it read here.
Copilot can help you fill gaps in your Timetracking calendar. For the period selected in the header, Copilot reviews your Outlook calendar, emails, and Teams meetings, and suggests entries to complete missing time. Entries created by Copilot appear with a multicoloured block, making them easy to identify.
Copilot does not create all time tracking entries from scratch. It only works if you already have entries in Time Tracking Entries.
You’ll find this feature in the AI action group in the upper-left corner.
When looking at a period of time tracking it can be hard to see what all the entries sum up to and how that aligns with the expected working time.
The Time tracking totals factbox shows summary information about the period in view:
Clear, detailed and professional descriptions on invoices are essential for effective client communication and minimizing misunderstandings. However, descriptions from Time tracking entries and Time entries often appear on invoices without sufficient refinement, potentially leading to confusion.
To address this, Copilot has been introduced to rewrite descriptions, making them concise, easy to understand and aligned with business standards. This ensures that the descriptions presented on invoices are both professional and meaningful, improving the overall approval and invoicing process.
In the Pryme Time setup you define specific Copilot commands to refine the text. These commands should:
For more details on Copilot and Business Central, visit.
Example Use Case
A user creates a time tracking entry with a lengthy or unclear description. Before finalizing the invoice, they select improve Descriptions in Copilot. The tool generates a refined version that is clear and professional. The user reviews the suggestion and applies the changes.
Before you start using the Extended description, which lets you add up to 2 000 characters instead of just 100, you need to enable the feature. Once enabled, you are able to use Standard text and Extended description rules.
The Extended description works differently depending how it is configurated.
Pop up
If you turn on the Pop-up option, you’ll see an extra ellipsis (…) icon on the left of the Description field. Click the icon, and a pop-up window opens where you can write your description.
Text field
The Description field is extended, so you can write up to 2 000 characters directly in the Description field.
Show in footer\ When Show in footer is enabled, the Extended description is visible at the bottom of the Time tracking entries page. This option can be used with Text field and Pop-up.
To maintain professionalism and appropriateness, extended description rules allow the management of specific words or phrases.
In the set up you configure the rules:
When using the extended description field, words and phrases found in the extended description rules are highlighted in different colors. Note: The description field does not support highlighting. 2. When leaving the extended description, the text is checked against the extended description rules. 3. If a blocked word is detected, a pop-up window appears showing the blocked word. 4. After confirming the pop-up, a new page opens where the flagged words or phrases are highlighted in different colors. 5. Edit the blocked words and update any necessary text. 6. When leaving the page, approve and confirm any words found in the extended description rules.
Note
The Extended description rules only work if your entry has a Project. This is because the Language code comes from the project, and you have one description rule for each language.
In the context of time tracking, predefined descriptions refer to a set of standard text entries that users can select from a list when logging their time. This feature enhances consistency and efficiency in time entry, allowing users to quickly choose a description that accurately reflects the work performed without needing to type it out each time.
When you have tracked time or modified an existing entry in the time tracking entries, your timesheet is not automatically updated. To do this, use the function create/update time entries. You can do this from the timesheet or from the time tracking entries.
You can transfer entries to the timesheet under the following condition:
You can update existing entries in the timesheet under the following conditions:
It’s possible to create and update time entries in the timesheet directly from the calendar, just as you would in the time tracking entries page.