Client Funds

To be able to use Client Funds related to a matter, first it is needed to specify in Matter Setup which global dimension will be used for job identity. There are three options for the Job Dimension field, under Create Project fasttab:

• None
• Global Dimension 1
• Global Dimension 2

On the Bank Account card page, you can select whether a bank account is a Client funds account by setting this field to true.

On the Matter Card the Client Funds Account specifies the bank account that holds the client funds. Only accounts that are client funds accounts can be selected. Client Funds Balance shows the current balance on the selected client funds account. Based on the selection of Job Dimension on the Matter Setup the following filters apply to the dimensions:

• Client Funds Dim. 1 Filter - Specifies a filter on the client funds account, based on global dimension 1. There must be a relation to global dimension 1 values.
• Client Funds Dim. 2 Filter - Specifies a filter on the client funds account, based on global dimension 2. There must be a relation to global dimension 2 values.

Client Funds Balance Factbox

Client Funds Balance factbox on Invoice Creation page, contains information for the sums of the client funds balance, in different currencies.n For each currency, it displays the balance, and by drilling down, you can access the related bank account ledger entries. You also have the Client Funds Balace (LCY) on the Invoice Creation, General fasttab, to show the amounts in LCY.

Bank Statement Client Funds report

The Bank Statement Client Funds report provides a statement for the bank accounts, with the transactions of the client funds. The report filters on the bank accounts that are client funds accounts, and you can get a completed view by adding other filtering options. Some of the most important filters on the report are:

• New Page per Bank Account - to be selected if each bank account details need to be printed in a separate page
• Exclude Bank Accs. That Have a Balance only - mark it, if you do not want the report to include entries for bank accounts that have a balance but do not have a net change during the selected time period.
• Include Reversed Entries - select it in case there is needed a detailed view of the transactions, and reversed entries need to be shown too.

The other filtering include the Bank Account No., Bank Acc. Posting Group etc.

Client Funds per Client Responsible report

This report shows which client funds had a balance or transaction that amounts to or exceeds a price base amount (in LCY).

The report is primarily intended to be used as a working basis in the annual routine when there is to report client funds that their clients have had outstanding during the calendar year.

The report can be charged per client-responsible, for each client who had more than one price base amount outstanding in any part of the current year. Apart from the client responsible, it is possible to select the amount and period.

It is important that if the total outstanding amount at any time during the year has been at least a price base amount, then it should be reported. Doesn’t matter if it’s divided into several smaller payments or if the balance is 0.- at year-end. On the request page, you can filer on:

• Client Responsible
• Date Filter
• Limit Amount
• Client Funds Account (default =Yes)