Before you start

Things to do and consider before you start setting up the pryme Intercompany app

  3 minute read  

Before you start to set up pryme Intercompany, there are a few things to do and consider.

Party code

All companies must agree on a unique intercompany partner identification code for each company, a Party code. Before setting up the app, decide on a naming strategy and stick to it. Try to avoid just a land code; use the land code in combination with a number, e.g. UK10, UK11, UK12…

Data conflicts

Check if you have any data conflicts in the data that will be shared. Update existing entries, e.g. projectnumbers and resources, to avoid data conflicts.

Master data

Will you manage the master data in one master data company for the entire Group? If not, we recommend you have one company that provides the other companies with the master data.

  • Which tables are you going to transfer?
  • Any restrictions, filters, or mapping needed on field level?
  • Do you have the same codes for the Master data tables in the existing companies? If not, update them to harmonize with the Master data. If you have pryme Intercompany for Projects installed, projects and resources is a part of this app and should not included in the master data.

Make sure that related tables that are used when importing data is a part of the Master data. That saves you time and you avoid errors because of non-existing or wrong data.

Transfer time, expense and item entries between companies

In the pryme Intercompany project app we have two pre-defined templates to transfers time between between companies; Time entries and Project ledger entries (also includes expenses and items). You can use them separately or in combination. It’s good to decide which way to go before start setting up your Topics.

Time entries

This template transfer the time entries to the table External time entries when the time sheet is submitted in the performing company. This makes it possible for the project manager in the selling company to preview the entries. There is also an approval flow for information purpose only. When the time entries are posted in the performing company, project ledger entries are created in both companies.

Note that it is only time entries that will be transferred. If you move entries between projects with Move entries or a project journal, these entries will not be transferred through the IC automation. This is because they are not creating time entries, only project ledger entries.

Project ledger entries

This template transfer posted time, expense and item entries to the project journal, and when posted, project ledger entries are created in the selling company. In this case it’s not possible for the project manager to preview the time entries.

In combination

If you want to preview the time entries, and use the approval flow for information purpose only, but also transfer expenses and item entries, you can use the templates in combitation;

  • Time entries -> Time and resources
  • Project ledger entries -> Expenses and item entries