Apply entries

Learn how to apply posted fund ledger entries.

  2 minute read  

The Apply entries function can be used to make corrections on posted fund ledger entries and close open debits or credits. You can specify the amount to apply. Closing fund ledger entries keeps fund and funder statistics, account statements, and so on, up-to-date.

Apply Entries

Choose the 🔎 icon, enter Fund ledger entries, and then choose the related link.

  • Select the line with the entry that will be the applying entry.
  • Choose the Apply entries action. The Apply fund entries page opens showing the open entries for the fund.
  • Select the lines with the entries that you want the applying entry to be applied to, and then choose the Set applies-to ID. action.
  • For each line in the Amount to apply field, enter the amount you want to apply to the individual entry. If you don’t enter an amount, the maximum amount is applied. At the bottom of the Apply fund entries page, you can see the specific amount in the Applied amount field.
  • Choose the Post application action. The Post Application page appears with the document number and the posting date of the applying entry.
  • Choose the OK button to post the application.

On the ledger entry list, on the line that contains the ledger entry that was fully applied to, you can see that the Open check box isn’t selected.

To correct an application of fund entries

When you correct an application, correcting entries are created and posted for all entries. The correcting entries are the same as the originals but have an opposite sign in the Amount field. The correcting entries include all fund ledger entries derived from the application. The entries that were closed by the application are reopened.

Choose the 🔎 icon, enter Fund ledger entries, and then choose the related link.

  • Select the relevant ledger entry, and then choose the Unapply entries action.
  • Select the lines and then choose the Process -> Unapply action.
  • Press Yes to unapply the entries.

On the ledger entry list, on the line that contains the ledger entry that was unapplied, you can see that the Open check box is selected.